Hot Desking

Fully Adjustable Workstations.
Ergonomic Office Chairs.
Dual Screens for enhanced productivity

On-site we have 4 electric height adjustable sit/stand hot desk workstations with dual monitor docking stations.  Connect to your laptop with a standard USB and you have sufficient screens to do even the most graphic-intense style of work.  Broadband connectivity is also provided via the wired docking station which gives greater security than WiFi when hot desking.

Ergonomically designed chairs to match the adjustable desk so you can work comfortably and adjust the workstation to your requirements.

What is hot desking?

Hot desking is a flexible setting arrangement where employees can reserve a desk for the day. This offers employees maximum flexibility to collaborate on a project, work in a satellite office, or just get a new perspective. There is often short-term, on-demand desk reservations that employees make the same day or a day in advance. Desk hoteling, on the other hand, is another flexible seating arrangement that allows employees to reserve a desk for a set period of time. These are often longer-term reservations, for days, or even weeks, or even months. 

Hot desking is often found in hybrid workplaces that allow employees to choose where they work. If an employee doesn’t come into the office every day, from 9-5, then it doesn’t make sense for them to have a permanently assigned desk. That would leave desks vacant for long periods of time, making poor use of expensive office real estate. 

While flexible work schedules and hot-desking used to be dependent on company culture, COVID-19 has essentially made them a mandate. 

COVID-19 and the rise of hot desking

Businesses are adapting as they begin the slow migration back into the office. They’re implementing health questionnaires to ensure employees aren’t feeling sick before coming into the office. They’re investing in capacity management tools to make sure employees can maintain social distancing. Only a fraction of employees can work in the office safely, which gives employees the choice to work where they are most productive: at home or in the office. 

Enter hot desking. With this flexible seating strategy, you can determine which desks are bookable. Many companies are adopting a checker-board desk approach where every other desk is bookable so that employees can maintain six feet apart. Then, when employees plan to work in the office, they can reserve a desk just for the day that they plan to be on-site. 

The COVID use case goes beyond social distancing for employees. Hot desking gives you accurate information on desk usage so you can sanitize the space before it’s booked by someone else the next day. 

But hot-desking existed long before COVID shook the world and the benefits will outlast that of the pandemic as well. 

The benefits of hot desking

Even before the pandemic, businesses were looking for ways to modernize their office space. Not only to foster teamwork and efficiency but also to attract new talent. Today’s workforce expects flexibility, collaboration, and innovation. Hot desking helps businesses meet these demands and more. 

Here are the main benefits of hot desking for both businesses and employees in a safe, flexible workplace:

  • Safety and sanitation. Hot desking gives you the ability to determine what desks are available to reserve based on your office’s capacity and social distancing guidelines. This way you can be sure that employees have a safe space to work in the office. Having a daily usage log efficiently directs your janitorial team to the desks that need to be sanitized between guests.
  • Flexibility. Hot desking gives employees the freedom and flexibility to work where they are most productive. If they plan to come into the office, they can book a desk where they can do their best work but they’re not tied to one space. If they need to work from home to care for a family member, then they can free up a desk in the office. This gives them autonomy over what their daily work environment looks and feels like.
  • Collaboration and Productivity. Changing up who you sit near every day can have a positive impact on productivity and collaboration. Hot desking encourages employees to meet and talk to team members who they wouldn’t normally interact with. Instead of teams sitting in silos, hot desking encourages more cross-functional interactions.
  • Cost savings. Traditional permanent seating assignments are expensive because they require more space. Employees working from home or from smaller, remote offices may leave desks unused. Hot desking cuts down on this wasted space by allowing businesses to cut real estate costs and make better use of their existing space.
  • Data-driven decision-making. Hot desking gives you insights into how your space is being used so you can spot trends and make better use of your space. Plus you get data to help you make smart, informed business decisions as you plan for future real estate needs.
  • Uncluttered workspace. Hot desking makes for tidier workplaces in general. With fewer personal items or stacks of paper cluttering desk space, you get a cleaner, more organized office.
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